Investing in secure document shredding services can protect your company from data loss, security breaches, legal problems, and damage to your reputation. When you hire an experienced local corporate shedding company, any documents that contain confidential or sensitive information will be completely destroyed so that they can’t be accessed by anyone with bad intentions.
At Citizens Business Archives, we have been providing secure document shredding services and document destruction services in Southern Arizona for more than 50 years. We offer pick up and drop off shredding services for companies of all sizes in all industries. We don’t just offer document destruction – we offer peace of mind and protection, helping you ensure that your confidential documents stay confidential until they can be properly destroyed. Here is our guide to six important things you should know about document shredding services.
1. Shredding Is the Most Secure Method of Document Destruction
Any documents that contain personal identifying information about your employees or clients are at risk of theft. If personal and sensitive documents are stolen, your company can face fines, legal charges, and damage to your reputation. The only way to protect confidential information and documents is to destroy them completely when they are no longer needed. The most secure method of document destruction is shredding. Sensitive documents should be shredded as soon as they are no longer needed, and you should hire an experienced local document shredding company to handle your document destruction needs. At Citizens Business Archives, we offer flexible, customizable shredding services and provide certificates of destruction for all documents that are destroyed.
2. Digital Documents and Records Also Need to Be Destroyed
Your digital records also need to be securely destroyed when they are no longer needed. They should be deleted completely through a digital shredding service, and any records that are stored on hard drives, USB drives, or other storage devices should also be deleted.
3. Shredded Documents Should be Disposed of Securely
Once documents are shredded, the shredded material should be disposed of securely. They can be recycled or incinerated. They should not be thrown in normal trash receptacles or stored anywhere. Our staff ensures all shredded materials are completely destroyed once we are done shredding them so that there is no risk of theft or security issues.
4. Documents and Records Should be Stored Securely Until Destruction
If you don’t have room to store company records onsite, they should be stored at a secure facility until it is time for them to be destroyed. When records aren’t securely stored, they are at risk of theft, loss, or damage. At Citizens Business Archives, we offer secure record storage in our 18,000 square foot warehouse facility. Our facility is fire protected, pest protected, and access controlled and only people with proper authorization can access, examine, or remove documents.
5. All Companies Need a Document Destruction Policy
No matter the size of your company and the industry you’re in, you need to have a document destruction policy. This policy should align with local and federal regulations governing the retention and destruction of specific types of documents. Your policy should dictate how records are stored and inventoried, when records are destroyed, how they are destroyed, and who is responsible for archiving, accessing, retrieving, and destroying documents.
6. All Employees Should Be Aware of Your Document Retention Policy
All of your employees should be aware of your company’s document retention and document destruction policy, even if they aren’t in a position to access your records. They should all be fully trained on the policy and how to handle records requests, secure and confidential company information, and secure document storage. They should also know which documents can be put in the trash can or recycle bins, and which must be placed in secure shred bins for later destruction.
Request an Estimate for Secure Shredding Services in Arizona
If you’re ready to request an estimate for secure shredding services in Southern Arizona, reach out to our friendly, knowledgeable team at Citizens Business Archives. We can answer any questions you have and go over our secure records storage, records indexing, and document shredding services. We offer highly customizable services that can be tailored to your company’s specific needs. From providing secure shred bins and regularly scheduled document pickup services to providing secure records storage, indexing, and retrieval services, we can handle all of the details of your company’s needs according to your document retention policy. To learn more about our document shredding, document storage, and indexing services, call us today at (520) 882-4434 or contact us online.
