When you have to store a large amount of business documents, it often isn’t feasible or logical to store them at your office or business location. Boxes of records take up a lot of space, and they also need to be carefully organized and indexed and kept in a secure, dry, pest-free environment. But eventually, you might need to access your records, and you might be hesitant to consider offsite document storage services if you’re concerned about quick and easy access. At Citizens Business Archives, we make it easy for our clients to access their records, upon request, when they are stored in our secure document storage facility in Arizona. Here’s a look at our storage, indexing, and document retrieval process.
Secure Document Storage
We offer flexible, highly personalized document storage services for local Arizona businesses of all sizes. Our state-of-the-art storage facility is clean, fire-protected, access-controlled, and pest-free. We will work closely with you to understand your business document storage needs and provide storage for paper records, files, photos, and electronic storage devices like hard drives, USB drives, CDs, and more. We offer very reasonable document storage fees, and make it easy to retrieve your documents for review or securely destroy them when the retention period is over.
Document Organization and Indexing
Once your documents are stored in our facility, we use a highly detailed organization and indexing process. This process is designed to make it easy for you to correlate your own archive of which records are in storage versus our records. Our document indexing procedures also make it easy for you to find records you need to retrieve and keep track of which documents are ready for secure destruction. Each of your cartons will be given a unique barcode and put on a shelf that also has a tracking barcode. We can create an inventory of your records, or provide you with the barcode information to add to your own internal inventory. The more detailed the information you can provide us about what is in each carton, the better and more accurate our inventory will be.
Document Retrieval Process
We make the document retrieval process simple and stress-free. When you need to request a file, or carton, you can simply contact us via phone, email, or our online request form. In general, it takes us half a day to locate your file and deliver it to you or have it ready for you to pick up. However, we can also handle rush requests if needed.
At Citizens Business Archives, our goal is to provide personalized, reliable, and secure document storage services throughout Southern Arizona. We make it easy to safely store documents, coordinate your records inventory, and retrieve documents and files that you need. We also offer secure document destruction services and storage pickup and delivery services. To learn more about our document storage, indexing, and retrieval services in Southern Arizona, call us today at (520) 882-4434 or contact us online.
