In some industries, it’s crucial to store confidential and sensitive records off-site in a secure storage facility. Local, state, and federal laws also provide protocols that should be followed for protecting specific types of information like social security numbers, credit card information, private health information, and more. At Citizens Business Archives, we understand how important it is to safeguard our clients’ private data, documents, and records. Our 18,000 square foot warehouse is inside a locked facility, and is only accessible by select authorized individuals. Learn more about how we keep your company’s data safe by housing it off-site in our secure warehouse in Tucson, AZ.
Access-Controlled Storage Facility
Only those with approved authorization can access your files in our storage facility. It is in a fenced, locked facility with 24/7 security, and access is controlled to ensure your records remain safe. We can pick up and deliver your records at any time, and you can access information about them through our secure computerized inventory system at any time as well.
Fire Protection
A structure fire can strike at any time and moves fast. The last thing a company wants to worry about when having to evacuate is whether or not their records are safe. Our storage warehouse is fire protected to protect your documents and records from damage or destruction and allows you to keep your records off-site in the event of a disaster.
Archiving and Indexing
We offer a state-of-the-art computerized index system to organize, track, and manage your stored records and documents. Each box of records will get a barcode that links back to its electronic record in our system. This makes it fast and easy to find exactly what is in a box at any given time. You can access this system at any time to see which documents are in storage or request that documents be delivered to you or safely destroyed.
Secure and Confidential Document Destruction
Eventually, you will no longer need certain records. If any of them contain sensitive data or private, confidential information, they must be destroyed. We offer secure document destruction services using cross-cut shredding. Even if someone gained access to the shredded documents, there is no way that they could gather any information from them or put them back together again.
Customizable Shredding and Storage Plans
We understand that every business is unique and their needs are different. That’s why we don’t use a ‘one size fits all’ plan for document and record storage and document shredding services. We will work closely with you to identify your needs and goals, and create an individualized plan that works for you. We can schedule continuing document pick up for archiving and storage or shredding, or you can contact us as needed for on-demand services.
Learn More About Secure Document Storage in Arizona
If you’re ready to learn more about our secure document storage in Arizona, call us today at (520) 882-4434 or contact us online. Our team at Citizens Business Archives will work with you to design and implement a records management, storage, and records destruction plan that works with your needs, goals, and protocols.
