Investing in outside or third-party data storage can free up space in your office. You also won’t need to worry about monitoring your electronics, paper documents, and data or maintaining security. Additionally, offsite data storage offers peace of mind that your property will remain safe and secure. If you are considering off-site data storage for your business, keep reading to learn more about the benefits you can expect.
Cleanliness and Organization
Many offices simply don’t have adequate storage space to house old documents. The result is disorganized, overloaded file cabinets and storage closets that don’t make it easy to access critical data when it’s needed. Offsite storage facilities like the extensive, secure warehouse at Citizens Business Archives offer a clean, organized environment where documents can be found at a moment’s notice thanks to an indexed inventory system with convenient barcode scanning to identify individual boxes and documents. Plus, we make things even easier with document pickup and delivery, saving you a trip to our warehouse when you need to access stored documents or add more boxes to storage.
Fire Protection
A fire can quickly destroy critical documents, leaving you without important records for your business. At Citizens Business Archives, we have implemented several fire prevention systems to reduce the risk of fire as well as the potential damage caused by fire suppression systems. Most offices simply use sprinklers to put out fires, which means that documents that weren’t destroyed by the fire itself may be flooded and become at risk for mold and mildew damage. Fire protection within our secure facilities helps to reduce these risks.
Pest Control
Another huge risk to the security of records, documents, and electronic data storage devices is pest activity. Insects, rodents, and animals can cause significant damage to your archives. While some animals may chew through documents, wires, and electronics, others can damage them by urinating and defecating on them. An offsite data storage facility will protect your data and records from pest, insect, and animal exposure. All of your data will remain in the same condition it was when you archived it, and will be safely inventoried and stored for later retrieval and use.
Safeguard Electronics & Sensitive Documents
Almost every company, no matter the industry, stores documents electronically or as hard copies. Eventually, you will run out of space to keep these documents securely on the premises. Using an offsite data storage facility allows you to safeguard electronic data storage devices and sensitive documents, so that you remain in compliance with local and federal archive regulations. Certain documents must be stored safely for a specific amount of time before they can be securely destroyed. If you don’t have the room to do so at your business, you should invest in off-site records and document storage.
At Citizens Business Archives, we offer secure data storage in Southern Arizona. We are experts at safeguarding sensitive, private records, data, documents, and more until they need to be safely retrieved or securely destroyed. Only those with proper authorization can access our facilities, so you can rest assured that your documents and data will never be in the wrong hands. In addition to secure warehouse storage, we also offer document shredding and indexing. Call us today at (520) 882-4434 or contact us online.
