Properly storing VHS tapes as well as audio tapes is crucial for preserving their quality and longevity. However, you may be uncertain about the best storage methods. Citizens Business Archives is here to provide the best information on how to store your tapes correctly.
Keep Them Secure
Making sure that your audio and VHS tapes are in a secure location is paramount to keeping your business’ data and information private. Many businesses aren’t equipped to keep their sensitive audio and video tapes safe in case of theft, damage, or other problems. Having their audio and video tapes stored off site in secure warehouses such as those at Citizens Business Archives allows businesses peace of mind, knowing that their devices and records are safe and under guard.
Make Sure the Positioning Is Correct
Store tapes vertically to prevent warping and ensure the tape winds remain tight. Avoid stacking tapes horizontally, as the weight can cause deformation over time. Ensure shelves are sturdy and not exposed to direct sunlight.
Use the Proper Containers
Store your tapes in their original containers or cases made specifically for tape storage. These containers should be sturdy and dustproof to protect against physical damage and contamination. Avoid cardboard boxes or other makeshift storage options. If you need appropriate storage options, Citizens Business Archives can help.
Regular Movement of the Magnetic Tape
Periodically rewind and fast-forward tapes to prevent the magnetic tape from sticking and to reduce print-through effects. This practice can also help identify any issues with the tapes before they become severe.
Keep the Storage Area Clean
Keep the storage area clean and free from dust and pollutants. Regularly clean shelves and containers to prevent the buildup of dirt and debris. Using air filters can help maintain a clean environment. Citizens Business Archives can provide clean storage for your collection and free up your valuable space.
Avoid Magnets
Keep tapes away from magnetic fields, as they can erase or damage the recorded content. Avoid storing tapes near electronic devices, speakers, or other items that generate magnetic fields.
Keep Your Collection Labeled and Organized
Clearly label all tapes with relevant information, including the date of recording, content description, and any other pertinent details. This practice will help you organize your collection and quickly find specific tapes when needed. If you want to upgrade your indexing system, Citizens Business Archives uses a state-of-the-art bar coding process.
Make Backups and Digitize
Consider digitizing your tapes to create backup copies. Digital formats are more resilient to physical degradation and easier to store and access. However, ensure that the digitization process is done using high-quality equipment to maintain the integrity of the original recordings.
Professional Storage Solutions for Valuable Collections
For valuable or extensive collections, professional storage solutions can offer added security and optimal storage conditions. Citizens Business Archives provide specialized services, including secure facilities, to ensure the long-term preservation of your tapes.
Reach Out to Citizens Business Archives for the Best Storage Solutions
Storing VHS tapes – as well as other types of tapes – properly can significantly extend their lifespan and ensure that their content remains intact for future use. By following these guidelines, you can protect your valuable recordings from damage and deterioration. If you are ready to move your valuable documents into a more secure space, contact Citizens Business Archives to schedule your pickup in Tucson, AZ.
