In a busy office, it’s easy to become lax about data security and protecting private and confidential information. Most employees don’t realize that the paperwork they throw away may contain personal and private information about their company, their employees, or their clients. Even scratch paper, personal notes, and printer and copier mistakes may contain private information. At Citizens Business Archives, our goal is to help companies identify potential data breaches like this and determine which paper documents need to be put in a shred bin for pickup by our team. Here is a quick look at why you and your team should establish a policy for shredding documents that contain private data.
Preventing Identity Theft
Your company and your clients and employees are vulnerable to identity theft if documents containing private information are lost, misplaced, or misused. Throwing paperwork away in the trash can make it available to anyone, especially when the trash leaves your property. Our document destruction services are designed to completely destroy private data on paperwork so that it cannot be reconstructed or used for identity theft.
Protecting IP and Work Product
Even meeting notes, scratch paper, and printer and copier errors may contain private information about your company’s intellectual property and work product. If that information leaves your office intact or gets into the wrong hands, your reputation may be tarnished. Our team can help you determine which documents should be completely destroyed through document shredding services in order to protect your IP and work product.
Maintain Confidentiality
When your employees throw notes, copier and printer errors, and other documents into the trash, they may not realize that they contain confidential information. Any paperwork that contains personal, private, or identifying information needs to be completely destroyed to maintain confidentiality. Our document shredding services include document pickup and destruction, and we provide a certificate of destruction and chain of custody information to prove that your company is doing what is necessary to maintain confidentiality.
Improve Efficiency, Save Space, and Reduce Costs
Throwing paper away in trash cans is not the most efficient way to dispose of it. Not only can discarded paper contain confidential information, it can also require time and resources to dispose of. We can help you determine what types of documents and paperwork should be shredded and implement a policy that includes strategically placed shred bins where employees can put paperwork for us to pick up and destroy. Shredding your paperwork can improve office efficiency, reduce waste, save space in your office, and reduce the costs of trash services.
We Can Help You Develop a Document Destruction Policy in Arizona
At Citizens Business Archives, we can help you develop a document destruction policy that works for your business. We will help you understand what types of documents can be safely thrown away or recycled, and which ones need to be disposed of in one of our secure shred bins. We can also schedule recurring pickup services to empty your shred bins and securely and completely destroy confidential and private paperwork. To learn more about our document shredding services in Arizona, call us today at (520) 882-4434 or contact us online.
