Any business, no matter how small, can benefit from secure document storage. Certain industries generate more paper, however, and have confidential records and files that must be preserved for 7-10 years. At Citizens Business Archives, we have worked with businesses of all sizes, across industries to create highly individualized document storage solutions. We can assess your needs and goals, review your records retention policy, and help you create a secure document management plan. Keep reading to find out if your industry could benefit from secure record storage in Tucson, AZ.
Legal
Anyone in the legal industry knows how many paper and electronic records travel through the office on a daily basis. Certain records, especially original signed documents, must be securely preserved for a period of time. Storing these documents onsite makes them vulnerable to theft or destruction, and you could experience a major data breach. At Citizens Business Archives, we offer secure, off-site storage in a climate and access-controlled facility. We make it easy for you to track and retrieve documents at any time with our indexing and inventorying solutions. At the end of the document lifespan, we offer secure document destruction services.
Insurance
Insurance brokers have partner, vendor, and client information on-hand that is confidential and private. Even if you stop working with a specific person or entity, you are still required to store documents related to the relationship for a period of time. At Citizens Business Archives, we can make sure these documents are securely stored off-site. This frees up space in your office, mitigates the risk of a breach, and ensures you know how to track down your files when you need them. We offer flexible short-term and long-term storage solutions, document management systems, and document destruction.
Financial and Accounting
Any company in the financial or accounting industry deals in a lot of data, paper and electronic documents, and records. They have access to confidential information about client assets, accounts, financial applications, and more. All these documents must be retained for a specific period of time according to regulations and industry standards. Our team at Citizens Business Archives will ensure you have secure, off-site storage throughout the lifespan of your documents, and we will index and inventory them for you for efficient retrieval. At the end of their lifespan, we can provide secure document destruction services.
Healthcare
Medical records must be secure, confidential, and protected according to standards outlined by HIPAA and other local and federal regulatory entities. It’s not always practical or necessary to store all records on site, but you do need to know where records are and how to retrieve them efficiently if they are needed. Citizens Business Archives offers secure records storage, indexing and inventorying, and convenient record retrieval and delivery services. We will help you comply with your document retention policy and can provide secure document destruction at the end of a document’s lifecycle.
Learn More About Our Secure Document Storage in Arizona
Don’t risk the reputation of your company by storing sensitive documents onsite. Our friendly, knowledgeable team at Citizens Business Archives will work closely with you to review your record management policy and identify your needs and goals. We can then provide secure, climate-controlled record storage in Tucson, AZ that will protect your records until retrieval or destruction. If you’re ready to learn more about our business records services, call us today at (520) 882-4434 or contact us online.
