Professional shredding services are essential to ensure your business is in compliance with industry standards, HIPAA and FACTA regulations, and other state and federal guidelines. Working with a corporate shredding company can reduce your risk of data breaches and losses, inefficiencies, clutter, and wasted time and money. At Citizens Business Archives, we offer convenient pick-up and drop-off shredding in Tucson, AZ as well as one-time document purge services. Keep reading to learn more about the pros and cons of each of these services, and how to determine which one is right for your organization.
What are Scheduled Shredding Services?
Scheduled shredding services are recurring services performed by either your in-house team or an outside company. Documents are collected in secure shred bins, and then either picked up or dropped off at a facility according to a pre-determined schedule, or shredded onsite by dedicated, trained members of your staff. The shredding frequency can be tailored to the size of your company, industry standards, personal needs, and the volume of documents. After shredding, you will be provided with (or will need to create) a Certificate of Destruction to remain compliant with regulations.
What is a One-Time Records Purge?
A one-time records purge is an on-demand records and document destruction service. It is designed to destroy large volumes of confidential, sensitive, or outdated files in an efficient and cost-effective way. It is recommended for annual cleanouts, or if your company is moving, downsizing, or closing.
Comparing the Benefits of Each
To determine which method of document retention and destruction is right for your company, you must first understand the benefits of both scheduled shredding services and one-time purges:
- Scheduled shredding services – This method is best for companies that have a consistent daily or weekly need for shredding due to a high volume of documents that need to be destroyed, stringent industry or regulatory compliance needs, or a lack of space to store documents. It ensures high security with tamper-proof bins, and is convenient and efficient with scheduled pick-up or drop-off services. It also reduces the risk of non-compliance, loss, theft, data breaches, or employee negligence.
- One-time document purges – This option is ideal for unexpected or unscheduled shredding needs, as well as large-volume needs due to end-of-year purges, cleanouts, moves, relocations, or closures. It is efficient and cost-effective, and ensures compliance with regulations and standards.
Tips for Choosing the Right Shredding Services and Schedule for Your Company
Citizens Business Archives makes it easy to choose the ideal shredding services and schedule for your needs. Our services are customizable and scalable, meaning you can have the best of both worlds. We offer one-time document purges, on-demand shredding services, pick-up and drop-off shredding, and scheduled weekly or monthly onsite shredding or mobile shredding services. Here are some tips for making your decision:
- Evaluate your office’s workflow and habits – Consider the volume of documents you produce on a daily or weekly basis, and how and where documents are stored before being shredded
- Do a cost-benefit analysis – Think of the time, labor, and cost of in-house shredding, including equipment, training, management, and compliance needs. You may be spending more money on equipment and staff than you would on professional shredding services.
- Assess the volume and type of records you produce – Choose daily or weekly scheduled shredding if you consistently generate a high volume of sensitive, confidential, or proprietary documents or records that might not be safe if they are stored onsite for a long period of time. Choose a one-time purge if you are cleaning out offices or storage areas, moving to a new location, expanding your business, or closing one or more business locations.
Call Citizens Business Archives for a Quote
Citizens Business Archives offers customizable document shredding services in Tucson, AZ. We will drop off secure locking shred bins at your office, and you will schedule weekly or monthly pick-up or mobile shredding services. We will then pick up the bins and transport them to our facility, where they will be weighed and cross-shredded for maximum destruction. We’ll then provide you with a Certificate of Destruction for your records. We also offer on-demand, one-time, and purge shredding services. Call our office to schedule a pickup, and we’ll come to you and either pick up and remove documents to shred them at our facility, or shred them onsite in our mobile shredding truck. Our goal is to streamline the process so that it is compliant, convenient, and cost-effective. To learn more or request a quote, call us today at (520) 882-4434 or contact us online.
