While most people don’t use physical documents much in their personal lives, paper documents are still integral to many different businesses. From contracts to tax statements to patient health records, many business documents still require physical copies that need to be retained for a set period of time. Document storage services from Citizens Business Archives can help. We provide secure document storage in our expansive Tucson, AZ, warehouse, which utilizes cutting-edge indexing technology to easily identify and locate boxes, so you can quickly access your documents. Here’s a closer look at why physical storage still matters for business documents.
Legacy Documents May Be Needed to Verify Digital Copies
Even once you begin to digitize various documents, you may still need to hold on to legacy copies rather than setting them aside for document destruction. Physical originals are particularly important when it comes to signed documents, as it is much more difficult to forge a physical signature than an electronic one. Retaining legal contracts, case files, mortgage agreements, property deeds, insurance documents, and land records can be important for verifying the legitimacy of digital copies in the future.
Physical Documents Offer Greater Access Control
Digital documents are vulnerable to a wide range of cyberthreats. Physical documents, on the other hand, have much more limited access, especially when they are stored in a secure off-site facility. Plus, physical documents are preserved in a consistent format that does not rely on specific hardware to maintain access. No matter how much technology changes over time, physical documents will be preserved.
Many Industries Still Rely Heavily on Physical Documents
There are several industries that still utilize physical documents throughout their daily operations. From real estate to healthcare to government to law, there are numerous sectors that rely heavily on paper documentation and must maintain physical records.
Document Retention Is Essential for Legal Compliance
While it may seem convenient to simply call for shredding services as soon as a transaction has taken place, document retention is important for legal compliance across several industries, including finance, education, real estate, medicine, insurance, and law. Specific rules vary by industry, but you may need to keep physical copies of different documents for many years before they can be slated for document destruction.
If you need secure, reliable document storage in Tucson, AZ, Citizens Business Archives has you covered. Our fenced, secure 18,000 square foot storage facility is utilized by businesses throughout Southern Arizona. We ensure that your documents are safe and easy to access thanks to our state-of-the-art bar coding process for computer indexing. We even offer a climate-controlled vault for environmentally sensitive items, and we can pick up your documents with same- or next-day service.
Take care of your business document storage needs by contacting us on our website or at (520) 585-4324. With competitive rates, an access-controlled facility, and a reliable retrieval system, we offer everything you need for compliant, convenient records control in Tucson.
