At Citizens Business Archives, we offer a variety of services that help local businesses of all sizes manage their records, documents, and storage needs. We have a totally secure, 18,000 square foot warehouse that is fenced, locked, and under secure surveillance. Only authorized personnel can enter, and the facility is fireproof and alarmed. We believe that our records and document storage warehouse is one of the largest and most secure in Southern Arizona. When you store paper or electronic records at our warehouse, you’re freeing up space at your facility, getting peace of mind that your records are protected, and ensuring easy access to your records when you need them in the future. Let’s take a look at how we handle your records from pickup and drop-off to destruction.
Records Pickup and Records Inventory
When you choose Citizens Business Archives, we will work closely with you to create a records storage and records inventory plan that works for your business needs and goals. Once we pick up the documents that are to be stored at our warehouse, we use our state-of-the-art computerized inventorying system to accurately identify and inventory each box you provided. We use bar codes that are tracked via a computer system that you can access yourself to confirm specific records are in our storage facility.
Secure Document Storage
Our clean, spacious 18,000 square foot warehouse can house any business records your company wants to store offsite. Offsite record storage frees up space at your facility and ensures that only authorized personnel have access to your records. We also offer a temperature-controlled and humidity-controlled vault for storage of electronic records like computers, laptops, hard drives, audio and video tapes, and other delicate items.
Document Review and Retrieval
If you need to retrieve and review your documents and records, you can contact us at any time and we will locate and deliver your documents to you. We can also pick them up again for storage when you are done with them. Our goal is to make the process as convenient and efficient as possible, so that you save time and avoid stress.
Document Destruction
After a certain period of time, specific documents are required by state or federal law to be securely destroyed. Documents containing personal identifying information, personal health information, financial information, employee and personnel information, intellectual property and marketing materials, and more must be destroyed at the end of their life cycle. We offer document destruction services for paper and electronics records, either stored in our facility or in shred bins at your facility. When you notify us that you need documents destroyed, we will pick up or locate the documents, shred them using our specialized cross-cut shredding method, and provide you with a Certificate of Destruction.
Learn More About Our Secure Document Storage in Arizona
Our state-of-the-art, secure, and temperature-controlled warehouse is the safest place to store your company’s records and documents. Call us today to set up a consultation to discuss the benefits of secure document storage in Southern Arizona. We will work closely with you to design a document storage, pickup, retrieval, archiving and indexing, and inventorying process that works for your needs. If you’re ready to learn more about our business records services, call us today at (520) 882-4434 or contact us online.
