Data breaches can have major consequences for your company. From financial losses and legal issues to damage to your reputation, your company may have a hard time recovering if you suffer from a data breach. Many business owners don’t realize that data breaches aren’t just a cybersecurity problem. A data breach can occur when employees or non-employees access, use, share, or sell personal and confidential company information. This could be information about proprietary company data or private information about clients or employees. Creating a document retention and document destruction policy can reduce your company’s risk of data breaches.
At Citizens Business Archives, we can help you manage the important details of your company’s document retention and destruction policy. We offer secure records storage, indexing, and document shredding services throughout Southern Arizona. Keep reading to learn more about the dangers of data breaches, and then call us to schedule a consultation.
Paper Documents Can Be Accessed, Lost, or Stolen
A cybersecurity breach is one in which your company’s electronic files are hacked and accessed by unauthorized criminals, or even by employees. Sensitive company information can be stolen, sold, and shared with others. Employee and client information can be used for identity theft or financial crimes, and proprietary company information can be sold to your competitors. However, paper documents and files can be accessed, lost, or stolen even more easily than electronic documents and files. Whether someone goes through your trash, breaks in and steals files, or takes documents that have been left out on a desk, workstation, or copy machine, the information on those documents can be used for criminal purposes.
Proprietary Company Information Can Be Lost
Disgruntled current or former employees can also share proprietary company information with others. This information could include plans for marketing, new products, recipes or formulas, collaborations, upcoming sales or promotions, or other secure or confidential information that shouldn’t get into the wrong hands. The loss of this information could affect your company’s reputation and profit margin.
Credentials Can Be Stolen and Sold
Login information and company credentials can also be stolen and sold, or used to break into your facility. Employee ID badges or keys can be stolen, and any passwords, credentials, or login information that is written down can also be stolen. These credentials can be used to access even more company information. When criminals have your company’s or employee’s credentials, they can do a lot of damage before the theft is brought to light.
At Citizens Business Archives, we can help you protect your company’s sensitive and confidential information. Our secure records storage facility is access controlled, and only those with proper credentials can access, retrieve, or view your company’s documents. We can pick up company files and records from your facility, inventory and index them for you, and store them securely in our 18,000 square foot warehouse. When you need access to them, we can drop off records or you can come in and pick them up. When you no longer need specific documents or files, we provide secure document shredding services to ensure they are completely destroyed. Call us today at (520) 882-4434 or contact us online to schedule a consultation.
